Microsoft Teams has been growing in capabilities, and this is allowing many possibilities in terms of more flexible voice communication on campus. Oftentimes, needs arise where you may need to make work-related calls; however, you're not at your desk and you don't want to use your personal cell phone number to make the call. This is where Microsoft Teams can fill that gap.
Teams allows you to make calls from the application or app itself rather than your traditional Cisco desk phone. This means that you can call from your computer, smartphone or tablet and it will appear as your TMU number to the person you are calling. If you would like more information on receiving calls in Microsoft Teams, please see Using Microsoft Teams to Receive Calls.
Here are some pointers on making outgoing calls with Microsoft Teams:
Calling from Teams on PC
- Make sure Teams is installed.
While most faculty/staff computers
on-campus have Microsoft Teams, you
can download and install the
application from the Microsoft
- Open Teams. If you haven't
familiarized yourself with the
interface, be sure to do so. You can
use this to communicate with other
faculty and staff on campus. Be sure
to note that communication on Teams is
subject to the guidance in the TMU Teams Usage
- On the left-hand navigation bar, Click Calls. If you don't see this
tab, you may need to wait until the
next day as these settings sync around
9:00pm PDT. If you still don't see it, contact the IT
- You can use the dial-pad on the
left with an option to set speed dial
contacts on the main panel. Try
calling your cell phone to test it
One consideration is that you will need a microphone in order to make calls. If you have a TMU-owned laptop, you have a microphone built in. However, if you are on a desktop computer, you will need to have a microphone to make calls.
Calling from Teams on Mobile
Note: these instructions apply to Android, iPhone and tablets (including iPads)
- Make sure Teams is
installed. You can access
your phone's app store and search
for Microsoft Teams or follow the
instructions from the Microsoft
- Open Teams. You will find
the experience to be very similar
to the desktop experience. Once
again, be sure to note that
communication on Teams is subject
to the guidance in the TMU Teams
- On the navigation bar on the
bottom of the screen, press Calls.
- In the upper right press the new call button:
- Use the dial-pad to dial a
number (you don't need a prefix to
dial out). Feel free to utilize
4-digit extensions as well.
Instead of transferring a call, you can also park calls. Parking a call allows anyone else with the assigned park code within Teams to pick up the call.
As always, maintaining interoperability and features is an important aspect of introducing something new. The following is a list of limitations that we are either working to resolve or waiting on Microsoft to release:
- Calling other Teams users does not ring
their Cisco desk phone. Due to
limitations in Microsoft's phone system,
when using Teams to call another user
directly in the app (by using the call
feature in chat, for example), or when you
dial their full 10-digit number, the call
only rings the recipient's Teams on
their computer or mobile phone app. As a workaround,
dial the person's 4-digit extension from
within Teams using the dialpad. This will ring their desk
phone. The one exception to this is if the recipient has had a Teams phone deployed to them.
Disclaimer: Using Teams for voice is somewhat experimental. While there is high confidence in the stability of Microsoft Teams, there may be new issues that have not previously been encountered and must be investigated by a specialist in order to fully resolve.