Microsoft Whiteboard allows for touch-screen drawing as a substitute for a regular whiteboard or drawing with a document camera.

There are multiple ways to go about sharing live drawings with the audience of a virtual class. This will walk through doing so with Microsoft Teams and Microsoft Whiteboard. If you have questions about other methods, feel free to reach out and let us know. We are happy to help.

Requirements


  1. A device to run the class from—like a laptop or Desktop computer
  2. A device with touchscreen capabilities, like an iPad, or a Microsoft Surface tablet.
  3. Microsoft Whiteboard application (Get Microsoft Whiteboard).
    Note: There is currently no application for macOS. Anyone using a mac will need to utilize the web version or find an alternate solution.
  4. Microsoft Teams application (Get Microsoft Teams) on the computer running the class.
    Note: You can utilize Zoom, or other applications for this as well, as long as you are able to share your screen with that program.


Instructions for Sharing


Start a Meeting/Class

  1. Open Microsoft Teams
  2. Click the Calendar button on the left-hand side of the screen
  3. Click Meet Now
  4. If you are recording the lecture, it is best to start it now to ensure everything is captured. The video can be trimmed later.

Share Microsoft Whiteboard

  1. On your computer open Microsoft Whiteboard and create a new whiteboard or select an existing one.
  2. Switch back to Microsoft Teams by clicking the Teams icon in the taskbar. Do not minimize Whiteboard.
  3. In the class you started in Teams, hover over the bottom bar and select Share. 
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  4. Do not select the item “Microsoft Whiteboard” on the far right under the “Whiteboard” section. Rather, select the Microsoft Whiteboard application window that is under the Window section on the left.
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  5. You should now be sharing whiteboard to your audience. A red border around your Whiteboard application indicates that it is being shared to the class.

Using the Whiteboard

If you are using a second device to draw, follow these steps. If you are running the meeting from a touchscreen device, you can skip this section and use that device to draw instead.

  1. On your touchscreen device, open the Microsoft Whiteboard application
  2. Open the same whiteboard that is being used on the desktop or laptop that is running the class.
  3. Start drawing. You should see it drawing simultaneously on your desktop or laptop. This will appear to the audience at the same time—instantaneously. This will appear in the recording as well.


Notes

You can also publish the finished whiteboard to OneNote or a picture that can then be placed in Canvas or Teams.

If you want to collaborate with students or invite them to try drawing something, you can also invite them to the whiteboard.

While there is a web version and even a version that is available within Microsoft Teams, those versions cause Teams to slow down and do not have the same functionality as the downloaded application. I’ve added the link to the description of this video.

To learn more about Microsoft Whiteboard, see Microsoft’s documentation on how to utilize it or contact the Service Desk to get a walkthrough on using its primary features.